Print, mail, and track business cheques with a 2-business-day processing SLA. No cheque stock, MICR printers, or mailing staff required. Send one cheque or one million from the dashboard or via API.
Trusted by 1000+ Customers
Benefits of Printing and Sending Cheques With PostGrid
Transition to an online disbursement system and generate cheques anytime, anywhere.
Faster Processing
Ensure a 2-business-day Service Level Agreement (SLA) for the timely delivery of cheques with simple approval workflows.
Drive Down Costs
Eliminate the need to buy cheque stock, toner, envelopes, postage, or hire dedicated staff to print cheques in-house.
Reduce Returned Cheques
Use the built-in SERP-certified address validation to flag invalid addresses to avoid misplaced, lost, or returned cheques.
Monitor Cheque Delivery
Use Canada Post mail tracking to fetch delivery updates for individual cheques from a centralized dashboard.
Key Capabilities of PostGrid’s Cheque Printing & Mailing Solution
Automation & Integrations
- Trigger-Driven Cheque Mailing: Set up automatic cheque payments instantly based on predefined system rules, invoice approvals, or specific billing events.
- Native Integrations: Synchronize and reconcile financial data by connecting cheque mailing workflows with any major accounting software, CRM, or ERP via a REST API.
- Secure Batch Processing: Upload CSV files directly via the online dashboard to execute high-volume payments at scale to save time and effort.
Customization & Marketing Inserts
- Variable Data Printing (VDP): Autopopulate cheques with payee-specific details and specific financial metrics for large-scale payments to cut down manual errors.
- Brand Alignment: Use the drag-and-drop template editor to include custom logos, fonts, colours, and specific branding elements to maintain a consistent corporate identity.
- Custom Inserts: Include tailored trans-promotional items like letters, postcards, or flyers in the same envelope to grow brand recall.
Deliverability, Tracking & Analytics
- Built-in Address Verification: Use SERP-certified address verification capabilities against the Canada Post and NCOA database to flag invalid or outdated recipient data before printing cheques.
- Cheque Delivery Tracking: Track the delivery status of each cheque with detailed visibility via Canada Post tracking.
- Engagement Analytics: Include unique scannable QR codes and Personalized URLs (PURLs) into checks and inserts, sending recipients to online portals and gathering digital engagement insights.
Account Management & Smart Print Logistics
- Multi-Account Management: Connect and manage payments from multiple bank accounts within a single dashboard. Access specific funding sources based on workflow rules.
- Intelligent Print Routing: Take advantage of PostGrid’s vast printing network to print and mail cheques from the location closest to the recipient, fast-tracking delivery and saving postage costs.
- Granular Account Permissions: Apply strict Role-Based Access Controls (RBAC) to restrict unauthorized disbursements from unassigned funding sources.
How It Works
Simple steps for secure physical disbursements with minimal manual intervention.
01
Place the Order
Log in, provide banking information, upload check information, and select a mailing option.
02
Print the Cheques
PostGrid routes the order to its printing facilities for accurate printing and meeting industry standards.
03
Ship the Cheques
Cheques are packed and addressed in secure envelopes, then handed over to Canada Post for delivery.
04
Track in Real-Time
Receive confirmation and tracking information to keep an eye on the delivery status with peace of mind.
The PostGrid Difference
Scalable usolution for the accounts payable process built to generate and send cheques to clients, employees, suppliers, and other parties at the click of a button.
- Highly Scalable
Automate a dozen or millions of check payments to multiple recipients globally without experiencing any bottlenecks. - Best-in-Class Pricing
Enjoy flexible pricing plans or access high-volume discounts with the enterprise plan. - Developer-Friendly Infrastructure
Use the solution from a dashboard or connect with any enterprise accounting tech stack for custom payment triggers and automated workflows.
Bank-Level Security & Compliance
Engineered solution to meet and exceed global banking security standards.
Compliance and Data Protection
Access the cheque processing infrastructure, audited and certified to comply with PIPEDA, PHIPA, SOC 2 TYPE 2, GDPR, and PCI DSS standards.
Fraud Prevention
Print cheques with Magnetic Ink Character Recognition (MICR), microprinting, watermarks, thermal inks, and coloured backgrounds to avoid the possibility of physical forgery.
Data Encryption & Access Control
Protect sensitive financial information with end-to-end data encryption and RBAC to define user permissions and restrict unauthorized access.
Ideal Use Cases & Industry Applications
A highly adaptable fulfilment infrastructure to blend well with diverse and regulated industries.
Healthcare
Healthcare providers/businesses prioritizing the safety of Protected Health Information (PHI) can use the PHIPA-compliant solution and send cheques for:
- Patient refunds
- Insurance claim payouts
- Vendor payments or reimbursements
- Insurance reimbursements
Insurance & Financial Services
There’s no need to worry about scalability or bottlenecks with PostGrid. Ensure accurate delivery tracking and automated reconciliation with enterprise financial systems, while sending cheques for:
- Claims disbursements
- Premium refunds
- Dividend distributions
- Loan originations
Enterprise Accounts Payable
Integrate PostGrid with existing accounting platforms to eliminate manual overhead and send cheques for:
- B2B vendor payments
- Employee payrolls
- Sales commission distributions
- Contractor payouts
Property Management & Real Estate
Centralize the cheque generation online for multiple properties and regional offices to pay for:
- Tenant security deposit refunds
- Investor dividend distributions
- Maintenance contractor payments
- HOA vendor settlements
Legal Services
Get complete audit trails, secure delivery tracking, and remittance documentation for legal and compliance reporting, while sending cheques for:
- Class action lawsuit settlements
- Trust disbursements
- Client retainer refunds
- Legal judgment payouts
Non-Profits
Lower administrative overhead, obtain detailed time-stamped audit trails, and maintain board transparency while sending cheques for:
- Grant disbursements
- Scholarship awards
- Donor refunds
- Volunteer expense reimbursements
Testimonials
Learn what organizations are saying about PostGrid and its commitment
to cheque fulfillment.
”This unique platform lets me handle everything for claims settlements. I can design and send cheques directly through their system, saving me a bunch of steps.
Abdellah G.Senior Software Engineer”My team doesn’t have to depend on printers to produce our financial documents in bulk and prepare them for mailing. Now they do it all online.
Shrijana G.CTO”The Print & Mail API revolutionized our cheque distribution process, markedly amplifying our business precision, resulting in a profound positive impact on our overall business performance.
Plate IQ
Integrates with your favourite tech stack & tools
Easily improve your workflow and automate your offline process by integrating with your current stack
Frequently Asked Questions
How Is Using PostGrid Better Than Traditional Cheque Processing?
Businesses can do everything, including uploading banking data, designing templates, and printing cheques through an online dashboard. So, businesses have complete flexibility to print cheques from anywhere and anytime without having physical facilities in their office space. In comparison, traditional cheque processing requires in-house capabilities or juggling with multiple vendors. It takes more time and is more prone to errors.
How Safe Is the Sensitive Financial Data?
PostGrid uses end-to-end data encryption and hosts everything on secure AWS servers to protect sensitive information in transit or at rest. Besides, its printing facilities take physical security measures like vetted staff, surveillance cameras, and restricted access for further data security.
Can I Print Cheques Online With PostGrid?
Yes, use the online dashboard to input banking information, design, print, and hand over the cheque for delivery. There’s no need to manage in-house printers, stationery, or a dedicated workforce for cheque disbursements.
Does PostGrid Use MICR Ink to Print Cheques?
Yes, PostGrid prints cheques with Magnetic Ink Character Recognition (MICR) for tamper-proofing and protection against fraudulent activities. Also, it helps businesses meet Canadian cheque requirements, such as Payments Canada Standard 006 and more.
How Long Does It Take to Deliver the Cheques?
PostGrid offers an industry-leading SLA of 2 business days. It means cheques are processed, printed, and handed over for delivery within this timeframe.
Can Businesses Customize Their Cheques?
Yes, businesses can use the built-in HTML template editor to customize their cheques with different logos, fonts, colours, and layouts.
Are Payments for Recurring Bills Supported?
Yes, PostGrid allows predefining payment dates from the online dashboard or integration from accounting management software. It makes it super convenient to set up autopayments for recurring bills.
Ready to Automate Cheque Printing and Mailing?
Start transforming cheque payments with PostGrid.
