What is a Corporate Printing Solution? Why do you Need one?
A corporate printing solution helps businesses print materials for marketing, communication, and transactional record-keeping. These printing partners provide a web interface that allows you to remotely design, print, and even send printed materials to the intended recipient. Businesses using corporate printing solution don’t need to worry about turn-around time, quality of the prints, and substantial upfront costs. However, selecting the right printing company could be a headache if you don’t have clarity about your requirements and budget. This blog will be the perfect read to explain why you need a corporate printing solution for your business.
Key Takeaways
- Corporate printing may include everyday postcards and luxury business cards.
- A corporate printing solution supports high-volume campaigns without compromising speed and quality.
- Businesses don’t need to worry about printing equipment, paper stock, or logistics when working with a corporate printing partner.
- Web-to-Print (W2P) solution make running printing jobs over the Internet possible.
- In-house printing limits you to specific printing options and flexibility.
- Businesses can’t manually dedicate time to printing invoices, bills, statements, and letters.
- Corporate printing solution also adhere to regulations like HIPAA, GDPR, SOC-2, etc.
- You must consider the level of service and customer while selecting a partner.
What is Corporate Printing?
It refers to a printing solution businesses use to print high-volume materials for commercial purposes. Professional printing companies usually provide these services to produce top-quality products that help businesses in marketing, communication, and brand promotion efforts.
Cooperation printing may include various products and services, from everyday postcards to luxury business cards. Many businesses often use these solution for high-volume campaigns to avoid compromising speed and quality. They can outsource all the printing jobs to the experts instead of investing in an expensive in-house print and mailroom.
Many corporate printing solution also provide distribution services via postal services. It helps you reach the intended recipient timely when you need it. When working with corporate printing solutions, there’s no need to worry about pricy printing equipment, paper stock, or logistics.
What is a Web-to-Print Solution?
A Web-to-Print (W2P) solution helps businesses and individuals design, customize, and run printing jobs over the Internet. It completely changes how the traditional print business model works with cloud-based infrastructure for convenience.
This technology enables you to automate your printing jobs on the go whenever you need to without setting up a physical printing room. It has excellent features that increase productivity and efficiency and deliver customer satisfaction. Most providers provide an online dashboard where you can design, customize, and plan your printing tasks based on your project requirements.
Benefits of Corporate Printing Solution
Faster Turnaround Time
Quality in-house printing involves a lot of skilled professionals and specialized equipment. It can easily complicate the printing process, even for enterprise-level companies. Slow printing times are often the result of such implementation, which is never ideal for time-sensitive projects. Corporate printing companies give you a commitment with Service Level Agreements (SLA), ensuring timely delivery of print jobs.
They achieve this with the industrial printing press and a dedicated staff operating under them. It helps process, print, and ship your printing projects within a few days with no delays. Some printing companies also provide online portals to simplify the document creation with customization tools. Many businesses cut down their approval and processing time with this approach for faster printing.
Professional Quality Printouts
These corporate printing solution are often seasoned veterans of printing technologies. They know how to deliver optimal quality at optimum prices. You can ensure professional quality in every print job with a selection of printing methods, color profiles, inks, and paper stock.
Corporate printing solution become the one-stop shop for your printing needs. There are plenty of options for paper stocks, from glossy papers to textured to engraved sheets. Their experience with businesses from multiple industries really matters when you expect the best quality. Scaling is also not an issue, considering their vast infrastructure support and advanced machinery for businesses.
Diverse Options for Printing
In-house printing limits you to specific printing options and flexibility. Corporate printing companies, on the other hand, open the door to endless possibilities you can think of. They offer vast options in paper stock, printing methods, collaterals, and finishing processes.
Working with a corporate printing solution allows for genuinely customized printed materials. Some companies even go beyond the limit to provide specialized, unique printing options, such as engraving, glitter printing, and lamination.
Automated Workflows
Creating, designing, and printing materials manually is a painstaking process. However, automation is the need of the hour in modern corporations. Businesses can’t dedicate time to printing invoices, bills, statements, letters, and notices. Corporate printing solution come with automation technology, helping you create custom workflows to save time and effort. These workflows trigger printing runs whenever you need them based on events or tasks.
Native Integrations for Your Favorite Tools
Corporate printing solution are incomplete without integrations. No business wants a separate, desiccated solution to order print jobs. This is similar to running in-house printing operations, which defeats the whole purpose of outsourcing. Native integrations save the day by providing direct access to your favorite CRM, ERP, accounting, and marketing automation software. Building simple printing queues is a lot easier with native integration.
Flexible Pricing Options
Even for seasoned businesses, in-house printing could be exorbitantly expensive. Business expectations are also evolving. They don’t want the printing process to become a significant liability and compromise their growth. Modern corporate pricing solution provide price calculators, flexible pricing plans, and a pay-as-you-go model. These solution make it much easier for businesses to avoid waste and overspending. Companies can scale according to their requirements and at any scale.
Readymade Templates for Ease of Customization
Designing is often a bottleneck for businesses looking to produce printed materials. In-house print and mail rooms require hiring a dedicated professional to design the collaterals. Corporate printing solution will likely provide pre-defined templates and layouts to save your design time and effort. Business owners can customize these templates according to different branding requirements.
Complete Data Security and Compliance for Businesses
Most corporate printing solution use a SaaS business model, which requires them to comply with various regulatory requirements, such as HIPAA, PIPEDA, GDPR, SOC-2, PCI DSS, etc. Some even provide role-based access levels (RBA) and audit trails to help businesses ensure compliance and data integrity. Businesses don’t have to spend anything additional to maintain this while working with a corporate printing provider.
How to Choose the Ideal Corporate Printing Solution for Your Business?
Professional printing solution use high-quality materials and expensive equipment to represent your company’s professionalism. They even provide dedicated customer support through the entire process, from concept to shipping. Some even have customized online print portals with pre-approved designs and deliver materials directly to your intended recipient. This efficiency makes a huge difference when time and quality are critical.
How Much Are You Going to Print, and at What Speed?
Businesses can have different volume requirements to meet their deadlines. Corporate printing solution use various press technologies to cater to their clientele. For example, a printing company using a mid-level flexographic press machine can produce around 1,000 feet per minute. At the same time, you can reach up to 3,000 feet per minute with high-end rotogravure technology. We need to evaluate our typical print volumes before selecting a partner.
Which Print Size and Format Will You Prefer for Your Projects?
As a business owner, printing materials with different formats and collaterals could be challenging. Corporate printing solution offer many width options, usually between 17 and over 100 inches. You have many choices to accommodate your print sizes and formats. Talk to the partner about formats, including letters, postcards, labels, brochures, or wide-format graphics. For example, experts often recommend narrow web printing for label printing.
What Are Your Color Requirements?
Colors give more meaning and appeal to your printing materials. You must consider your color needs while consulting a professional printing partner. For example, flexographic printers can deliver around 10 colors, while web offset and rotogravure presses will go up to 12 or more. Ask yourself, do you really need that many colors for your print project? When consulting a corporate printing solution, it is equally important to consider factors like color profile, consistency, registration, and accuracy.
What Paper Features Do You Expect?
The paper type will make a significant impact on your printing projects. Consider a capable provider if you want to use coated or uncoated paper, foil, film, or labels. They must have materials and processes that are compatible with your substrate requirements.
Will You Use Automated Workflows?
How much time do you have to dedicate to printing jobs? The best efficiency, lowest human error, and no wastage depends on some type of automation. Corporate printing solution with automated workflows help you smoothen printing and distribution. It can synchronize data from your CRM, ERP, HRM, and marketing automation software to align your printing production needs.
Level of Service and Customer Support
You may get stuck somewhere while printing various collaterals. Only good customer support can help you overcome the hurdles and ensure consistency in all your printing jobs. Look for companies that provide exceptional account support with lower turn-around time. It gives you guaranteed quality and delivery every time.
How Can PostGrid Fulfill Your Corporate Printing Needs?
In-house print and mail rooms are becoming obsolete. You need automation to save time, money, and effort. We understand that quality and consistency are what you expect. PostGrid’s Print & Mail API could be an ideal solution to scale your printing tasks with hyper-personalization, reporting features, and custom workflows. You get an online printing solution and a helping hand to distribute your materials. Everything works on the cloud, avoiding substantial upfront costs, maintenance hassle, or hiring dedicated printing staff. The easy native integrations make everything easier with trigger-driven print and mail based on actions and tasks.
Request a demo now to experience a reliable corporate printing solution.
